Building the 1st motion is the biggest step in your MeetingVote setup as this will be the basis for all the subsequent motions you create.
Once you have created the 1st motion for your meeting, return to the Dashboard and duplicate the vote from the Actions menu.
A page will appear where you are able to update the Vote Title with your agenda item name, Vote Key, and Voting Time of the vote.
Since MeetingVote is predicated on presenting multiple motions 1 at a time, you may need to duplicate your motion multiple times. Select Create Additional Motions to begin the process of creating multiple duplicate motions of the 1st motion.
Selecting Create Additional Motions will bring up a table where you enter the Vote Key, Vote Title, and Ballot Question Title for each motion. If you need to add more motions, select +Add Rows.
Details and Ballot Design
Because the title has already been updated and all other vote details were replicated, you can skip the Details page and go directly to the Ballot page. Update the ballot title with details of what you want your voters to vote on in the next motion.
Notice Page
For your first motion, you likely notified voters using one of ElectionBuddy's notice options, such as email. Voters already have their access information, so you do not need to resend it for each motion. Please enable Access Keys and remove any other notice types.
Voter Page
You will not need to upload your voter list again - this will populate when you duplicate the motion.
Review Page
Complete the review and leave your vote incomplete. Repeat this process for all of your other motions. The next step is administering the live vote!
Please see our other help articles on setting up MeetingVote:
- MeetingVote - Overview
- MeetingVote Credentials
- MeetingVote Setup
- MeetingVote Creating Additional Votes - You are here!
- Organization Meeting Page
- MeetingVote Administering the Vote
- MeetingVote - Voting and Setup Quick Tips