Administrators - Roles and Permissions

As the owner of the account, you may not want your entire team to have access to everything within ElectionBuddy, that's why we've made it easy to give certain team members access to certain data and features through three administrator roles.

To assign a role to administrators on your account please see Adding Administrators to Organizations.

Permission/Action
Organization Management	Organization Administrator	Election Administrator	Vote Monitor	Vote Clerk	Vote Observer
Edit Organization Details	✅ Yes	❌ No	❌ No	❌ No	❌ No
Add/Edit Administrators	✅ Yes	❌ No	❌ No	❌ No	❌ No
Edit Organization Details	✅ Yes	❌ No	❌ No	❌ No	❌ No
Remove Self from Organization	❌ No	❌ No	❌ No	❌ No	❌ No
Access to Votes	Organization Administrator	Election Administrator	Vote Monitor	Vote Clerk	Vote Observer
Create a new vote	✅ Yes	✅ Yes	❌ No	❌ No	❌ No
View Incomplete votes	✅ Yes	✅ Yes	❌ No	❌ No	❌ No
View Ready to Run votes	✅ Yes	✅ Yes	❌ No	❌ No	❌ No
View Running votes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes
View Completed votes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes
Delete Completed votes	✅ Yes	✅ Yes	❌ No	❌ No	❌ No
Live Vote Management	Organization Administrator	Election Administrator	Vote Monitor	Vote Clerk	Vote Observer
Access Vote Set Up Settings	✅ Yes	✅ Yes	❌ No	❌ No	❌ No
Add New Voters	✅ Yes	✅ Yes	❌ No	✅ Yes	❌ No
Send Reminders	✅ Yes	✅ Yes	❌ No	❌ No	❌ No
Extend or Close Voting	✅ Yes	✅ Yes	❌ No	❌ No	❌ No
Re-Open a Closed Vote	✅ Yes	✅ Yes	❌ No	❌ No	❌ No
View Test Ballot	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes
Access to Kiosk Link	✅ Yes	✅ Yes	✅ Yes	✅ Yes	❌ No
Enter Paper Ballots	✅ Yes	✅ Yes	✅ Yes	✅ Yes	❌ No
Voter List Management	Organization Administrator	Election Administrator	Vote Monitor	Vote Clerk	Vote Observer
Print Individual Ballot	✅ Yes	✅ Yes	✅ Yes	✅ Yes	❌ No
Surface Access Keys	✅ Yes	✅ Yes	✅ Yes	✅ Yes	❌ No
Spoil Ballots	✅ Yes	✅ Yes	❌ No	✅ Yes	❌ No
Update Contact Information	✅ Yes	✅ Yes	❌ No	✅ Yes	❌ No
Results and Reporting	Organization Administrator	Election Administrator	Vote Monitor	Vote Clerk	Vote Observer
Download Results and Reports	✅ Yes	✅ Yes	✅ Yes	❌ No	✅ Yes
View Ballot of a Completed Vote	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes
Share Results with Voters	✅ Yes	✅ Yes	❌ No	❌ No	❌ No

Organization Administrator

An Organization Administrator can edit an organization's details including, additional administrators (if available), and update existing organization information.

Can access all Action drop-down menu items when a vote is Running to assist in live vote management.

Can view all Action drop-down menu items after the vote is Completed.

Election Administrator

The Election Administrator has access similar to an organization administrator but cannot edit payment methods, organizations, or other administrators. They can also remove themselves from the organization.

Can access all Action drop-down menu items when a vote is Running to assist in live vote management.

Can view all Action drop-down menu items after the vote is Completed.

Vote Monitor

A Vote monitor can access the Results page of a Running vote, but not vote settings. They can set up a kiosk, enter paper ballots, and test the ballot. Voter Monitors can also surface access keys or print ballots for voters.

After the vote is Closed, a Vote Monitor can view and download results from ElectionBuddy along with viewing the ballot.

Vote Clerk

A Vote Clerk can manages voters and enters ballots for running and completed votes. No results access.

Vote Observer

A Vote Oberver can view results and reports for running and completed votes. Cannot manage voter lists or enter ballots.

For any questions, please send us a chat using our Buddy Messenger in the bottom right of the screen

Feb 4, 2026